Four Hills Village Homeowners’ Association
December 3, 2009 Board of Directors’ Meeting
Patricia Hollis Zmuda, Secretary

The meeting was called to order at 7:03 P.M.

• Guest: Resident – Dan Christman, Teresa Loschke, and Marilou Cochran were present.

Board Members: Joe Zmuda, Roger Hartman, Pat Hollis Zmuda, Deborah Barnes-Mattie, Ernest Christman, Geneiva Meeker, Diane Hajek, Bob Hajek, Roger Mickelson, Bradley Gundlach, Habiba Akhil, Ray Rieker were present.

No Board Members were absent.

UNFINISHED BUSINESS

President (Joe Zmuda)

Vice President (Roger Hartman)

Secretary (Pat Hollis Zmuda)

• Are there any changes to the Minutes of November 5, 2009? Diane Hajek asked for an amendment under Membership to “Nothing will be accepted for the Directory after March 1, 2010.”

Roger Mickelson moved to approve the minutes as amended; seconded by Geneiva Meeker; and passed.

Treasurer (Deborah Barnes-Mattie)

Security, Air Flights and Roads (Ray Rieker)

• Discussion of recent burglaries the last few weeks. Homeowners have left their garage doors open. In one day 4 homes were burglarized on Soplo.
• Suggestion: Call and invite Aaron to the next BoD meeting.
• Ray stated blast on base is still scheduled for the morning of December 10 between 6 A.M. and 8 A.M. Residents may be able to see it along the fence line between Four Hills and Kirtland A.F.B.

Architectural Control (Ernest Christman)

Covenants (Geneiva Meeker)

Membership (Diane Hajek))

Planning and Development (Roger Mickelson)

Parks and Open Space (Bob Hajek)

Publications (Brad Gundlach)

Public Relations and Real Estate (Habiba Akhil)

NEW BUSINESS

President (Joe Zmuda)

• Plans and duties for January 16, 2020 Annual Membership Meeting.
  • Secretary – copy last year’s Annual Membership Meeting minutes; copy April 2 Special Membership minutes; copy 2010 meeting agenda. Distribute copies – at least 5 copies (each) per table – estimate 20 tables.
  • Tentative Agenda for the Annual Meeting:
    Address by Joe Zmuda
    Intro of Special guests – allow speaking time approximately 3-5 minutes
    Allow speakers from the floor by members who have signed in with a specific subject
  • Treasurer – copy annual (as of December 31, 2009) Treasurer’s Report to distribute on tables; at least 5 copies per table – estimate 20 tables.
  • Who will introduce new Board of Directors? Joe Zmuda.
  • Membership – We will accept dues payments; Roger Hartman will be at a side table at the door to accept dues.
  • There will be a six foot table just inside the door of the Meeting/Breakfast Room with 4 copies of paid membership rolls and breakfast registry available with three persons checking off attendees and their paid status at this table: Habiba Akhil, Diane Hajek, and Ray Rieker. All of these volunteers should be at their places by 8:30 A.M. on the day of the meeting.
  • Joe Z. will see about a person from the City to be just outside the meeting room to give info on the redesign/change in the Four Hills entrance. This will probably be the Director of Municipal Development or the Acting Director of Municipal Development.
  • Sign - Bob Hajek will install sign at the Y; and will have phone # for residents to call added to the sign.
  • Notifications – ONC requires 3 notifications for this meeting. They will be email, sign, and The Chronicle.
  • Name Tags for Special Guests – Ernest Christman offered to make these again this year.

Vice President (Roger Hartman)

Secretary (Pat Hollis Zmuda)

Treasurer (Deborah Barnes-Mattie)

• Present Treasurer’s Report.

Roger Hartman moved to accept the Treasurer’s Report; Ernest Christman seconded; and passed unanimously.

Security, Air Flights and Roads (Ray Rieker)

Architectural Control (Ernest Christman)

Covenants (Geneiva Meeker)

• Geneiva states she has been many varied complaints
• “Barnyard property issue” – Arrangements for a new attorney have been made. He will be writing a letter to these residents.
• Geneiva mentioned issues on Rio Arriba to attorney. (Some clean up seems to be going on.)
• Per attorney – Covenants are enforceable. (Realtors are only required to provide deeded copy of covenants.) Noted: If someone writes a letter about a violation of a covenant, but do not follow through that particular covenant issue will become void after some period of time.
• New Attorney – Geneiva Meeker and Joe Zmuda met with the new attorney and he would like to attend meeting. He seems eager to help. His name is Josh Skarsgard.
• Geneiva noted that there are no Installment numbers on the new map in the Directory.
• Geneiva suggested that each outgoing Board Member write a job description of their Board position, along with relevant contacts to assist the incoming Board Members.

Geneiva Meeker moved that Deborah Barnes-Mattie purchase 3-ring notebooks and that Pat Hollis Zmuda provide copies of the Bylaws and Standing Rules to be placed in the notebooks and provided to Board Members; seconded by Roger Mickelson; and passed.

Membership (Diane Hajek)

• Diane stated she is trying to figure out how to make next year a better year. There is a need to make the Membership more accurate. She needs a committee to help with tasks. Suggested by other Board members: Announcement be made at Annual Meeting about the need for volunteers for Membership Committee work.

Planning and Development (Roger Mickelson)

• Bernalillo County Ethics Ordinance – Bernalillo County Commission is revising Board of Ethics. Noted: County Commissioner Stebbens is proving to be an activist.
• East Gateway Coalition Meeting is January 14 ---I-40 Closure Panel. Roger just met with Chief of Constituent Services; he seems to be a friend.
• Office of Neighborhood Coordination – There are a lot of things going with the new Administration transition. There may be a change in ONC. They are no longer giving workshops or attending Neighborhood / Homeowner Association meetings. Several years ago it was suggested that ONC be operated directly under the Mayor.
• The East Gateway Plan will be available December 7 in the Planning Dept.
• EPC – Two hearings to be held in January, 2010:
  • Land Use, Planning, and Zoning
  • City Council

Parks and Open Space (Bob Hajek)

• Update on Tijeras Arroyo – Councilor Harris said “He’s working hard on the Arroyo.”

Publications (Brad Gundlach)

• Estimated time Chronicle will be delivered to residents – Chronicle has not gone out yet. Printer is High Desert Graphics located at 3131 Monte Vista, NE. Roger Hartman will visit tomorrow. Contact is Richard Noladany who wants payment of ½ now and ½ on delivery.

Roger Hartman moved to pay ½ payment if payment is demanded; Pat Hollis Zmuda seconded; motion withdrawn.

• Further discussion ensued concerning the printing, printer, payment, etc.

Roger Hartman moved to present a check for ½ of payment to High Desert Graphics for Monday delivery; seconded by Geneiva Meeker; and passed unanimously.

Real Estate (Habiba Akhil)

• Habiba Akhil stated extension of tax credit will continue through April 30, 2010; contract needs to be closed by June 30, 2010.
• Homes $300K and up are proving to be slow sellers right now.
• Comments on Warm Sands? The owner has only done some excavation and fills in. No construction started.

President (Joe Zmuda)

• Joe Z. thanked everyone for getting their articles in for the Chronicle.

Next meeting is scheduled for January 7, 2010.

Motion to adjourn…

Roger Mickelson moved to adjourn the meeting at 8:28 P.M.; seconded by Diane Hajek; and passed.

Respectfully Submitted:
Patricia Hollis Zmuda
Secretary, FHVHA