Four Hills Village Homeowners’ Association
August 6, 2009 Board of Directors’ Meeting
Patricia Hollis Zmuda, Secretary

The meeting was called to order at 7:05 PM

• Guests: Resident - Jan DeMay, Dan Christman, Jim Cochran, Carole Camacho
• Guests: Other – Bernalillo County Commissioner Michael Brasher; City Councilor Staff Assistant Isaac Padilla

Board Members: Joe Zmuda, Roger Hartman, Pat Hollis Zmuda, Deborah Barnes-Mattie, Ernest Christman, Geneiva Meeker, Diane Hajek, Bob Hajek, Roger Mickelson, Brad Gundlach were present.
Habiba Akhil and Ray Rieker were absent.

UNFINISHED BUSINESS

President (Joe Zmuda)

Vice President (Roger Hartman)

Secretary (Pat Hollis Zmuda)

• Are there any changes to the Minutes of July 2, 2009?

A motion to approve the minutes of July 2, 2009 was made by Deborah Barnes-Mattie; seconded by Roger Hartman; and passed.

Treasurer (Deborah Barnes-Mattie)

Security, Air Flights and Roads (Ray Rieker)

Architectural Control (Ernest Christman)

Covenants (Geneiva Meeker)

Membership (Diane Hajek))

Planning and Development (Roger Mickelson)

• East Gateway Sector Development Plan - Paula Donahue has requested comments on the East Gateway Sector Development Plan prior to the August 20 meeting. Roger Mickelson provided copies of the plan (as many as he had available), to those present. Roger pointed out that Sector Development Plan, Chapter 5 contains additional zoning code designations, while the City Zoning Code and recently approved Form Based Zones are more than adequate to permit tailoring any proposed development without creating different version of same stuff. A new zoning code restricted to the East Gateway Sector causes duplication and confusion. Discussion followed of section for Planning and Zoning code.

Parks and Open Space (Bob Hajek)

Publications (Brad Gundlach)

Public Relations and Real Estate (Habiba Akhil)

NEW BUSINESS

President (Joe Zmuda)

• Joe Zmuda recommends to Nominating Committee that Board Members who consistently do not show up for meetings not be re-nominated.
• BoD Nominating Committee status – Board discussion of By-Laws and Nominating Committee. Nominee Committee candidates have tentatively been identified as: Geneiva Meeker, Pat Hollis Zmuda, Zach Hahn, and Jim White. Election of the Nominating Committee occurs in October.
• It was recommended that Board use membership database to email all persons having checked on the membership application that they are willing to serve.
• Another complaint (letter) has been received concerning trimming of vegetation to remove possible danger to drivers, cyclists, and pedestrians. (See letter of July 16, 2009). A copy of the Parliapiano letter was give to Roger Hartman for reference. Joe Zmuda suggests :
  1. A friendly letter to the addresses noted – reminding homeowners about potential City action.
  2. May call 311 and refer to Solid Waste Director
  Joe Zmuda will work with Ray Rieker on a friendly letter to offending addresses.
• Discussion was held regarding maintenance of Four Hills median(s).
• Discussion was held concerning problems with Blue Cross truck.

Vice President (Roger Hartman)

• Recent Chronicle articles appeared to most as over repetitive. It is suggested that Board members use different subjects for articles; use our individual areas of purview.

Secretary (Pat Hollis Zmuda)

Treasurer (Deborah Barnes-Mattie)

• May I a motion to accept the Treasurer’s Report?

Roger Mickelson made a motion to accept Treasurer’s Report; seconded by Roger Hartman; and passed.

• Deborah Barnes-Mattie had questions concerning the bill for the last Chronicle – quality vs cost. Discussion by Board concluded with Lesson Learned: Have to stay on top of printer and contractors to make sure quality is good.
• Discussion of maintenance of the island(s) in Four Hills. The City indicated they would work on island(s) in the future.

Roger Hartman made a motion to pay for services already rendered and that service cease after tonight; seconded by Ernest Christman; and passed.

• Further discussion followed about City maintenance of medians and islands in other neighborhoods in the city. The Board delivered a message to Isaac Padilla a representative of our City Councilor’s office, one of the guests present – that we would like similar maintenance and service of and for our Four Hills neighborhood.

Security, Air Flights and Roads (Ray Rieker) absent

Architectural Control (Ernest Christman)

• 1609 Soplo Road – Re-do of house to a southwest territorial style plus and enclosed covered patio. No violations or objections; approved by Ernest Christman.
• 1324 Stagecoach Lane – Addition of a stand-alone garage. Fits footprint and set backs are appropriate; owner received a City permit. Ernest approved.

Covenants (Geneiva Meeker)

• Geneiva has written a few letters to homeowners concerning covenants.
• Geneiva will speak with Blue Cross truck owner regarding covenants in his Installment.

Membership (Diane Hajek)

• Status of Directory and related issues.
• Diane Hajek reports FHVHA has 392 members to date. The Database is up to date, per Diane Hajek and Brad Gundlach. Question: What is the estimated percentage of membership that have email addresses? Answer: Approximately 50%. Question: Of these, approximately what percentage could we use to send email to? Answer: 25% - 30%.
• Dan Christman states he has 238 members that he can group email.
• Suggestion: Use bcc if possible.
• Noted: Many people like to have a hard copy.

Planning and Development (Roger Mickelson)

• Revisions to Standing Rules document recommended:
  • Section X: Delete “in March, June, September, and December” and Replace with “shall inform Association members of major activities”.
  • Section X: Delete “deadline for inputs is the fifth day of the month of publication” and Replace with “deadline for inputs shall be set by the Publications Director”.

Geneiva Meeker made a motion to amend the Standing Rules Section X – Official Quarterly Publication
Proposed change number one: Change “A newsletter shall be prepared and published in March, June, September, and December to inform Association members of major activities” to “A newsletter shall be prepared and published to inform Association members of major activities”
Proposed change number two: Change “The deadline for inputs is the fifth day of the month of publication” to “The deadline for inputs shall be set by the Publications Director”; seconded by Roger Hartman.

A Board discussion of this motion followed.

Roger Mickelson made a motion to vote on the issues to amend the Standing Rules separately; seconded by Brad Gundlach; and passed.

Vote on original motion by Geneiva Meeker; seconded by Roger Hartman:
Proposed change number one: Change “A newsletter shall be prepared and published in March, June, September, and December to inform Association members of major activities” to “A newsletter shall be prepared and published to inform Association members of major activities”; NOT passed with Nays 8 and Ayes 2.

Vote on original motion by Geneiva Meeker; seconded by Roger Hartman:
Proposed change number two: Change “The deadline for inputs is the fifth day of the month of publication” to “The deadline for inputs shall be set by the Publications Director”; and passed unanimously.

• Proposed Amendments to the City Charter on Municipal ballot October 6th - per Roger Mickelson, the Council was very poorly prepared to review the Task Force recommendations. The final tally proposed 10 changes. The Council overrode the Mayor’s veto. Thus there will be 10 propositions on the October 6th ballot.
• Proposed ¼ cent Transportation Tax on Municipal ballot October 6th – measure on ballot will provide a continued ¼ cent tax for another 10 years. The items the tax covers should be covered in the fundamental City Budget.
• Open Space Division 25th Anniversary August 8th – A full day of celebrations – See notice sent out by Roger Mickelson.
• Climate Action Plan for Albuquerque – 65 pages to “paint Albuquerque green”. Schedule of meetings starts tonight – August 6th; August 31st meeting 6:30 P.M. at Manzano Multi-generational Center.
• This past Tuesday evening County Commissioner Brasher sponsored an excellent program presentation in the East Mountains concerning Bubonic Plague, Hanta Virus, and West Nile Virus. Noted fact: 50% of Plague cases in the United States occur in New Mexico.

Parks and Open Space (Bob Hajek)

• Progress on Bicycle Path – Isaac Padilla, representative from Councilor Harris’ Office offered comments – Designs have been sent to Agencies that need to sign off on them; then they will go to DMD for final approval. He (Isaac) believes Design about 2/3 done. When asked what that meant time-wise, i.e. start construction, he had no answer. Isaac didn’t know; contract must be sent out to RFP for cert. $ amount.
• Comments: The proposal to City Council to waive Impact Fees – analysis not well done. City Council sent back for another analysis. Initiative would cost City taxpayers about $2M per year.
• Joe Zmuda asked Isaac if there is time to plan and get ready with presentation at the January Annual Membership Meeting; no firm reply. Noted: Bike Path is really a Multi-use Trail.
• Isaac Padilla spoke to the group, noting the other electronic speed sign (in Four Hills) will be going up soon.
• Final Resolution on I-40 Closings in Winter – Isaac Padilla states Staff is still working on the issue. Noted in BoD discussion this is the 2nd anniversary of letter sent to Agencies asking for a plan to handle this recurring problem.

A motion was made by Roger Mickelson that the FHVHA President send a letter to Agencies on behalf of the FHVHA Board of Directors; seconded by Bob Hajek; and passed.

• Isaac states Councilor Harris is proposing using closest CAD (computer assisted dispatch) unit (either County or City). The idea is to have everyone (911) in the same location to reduce redundancy. Need to I.D. which Unit is closest; which unit is available. A cost / benefit analysis is being done by AFD & County. There will be no NEW building.

Publications (Brad Gundlach)

• The deadline for articles for the Chronicle is August 20th.
• Further info on Directory – Diane Hajek has provided Brad Gundlach with a database. Brad will contact Speedzone Printing Co. (since they did the work last year.

Real Estate (Habiba Akhil) absent

Bernalillo County Commissioner Michael Brasher spoke on a number of pertinent issues.

• Noted: There are 2 public safety answer points – Albuquerque East Side and West Side; so that if something happens in one – the other can step in. Kirtland Air Force Base cannot and there is no agreement in place.
• Closing one of the PSAPS (Public Safety Answering Point) is not acceptable! It requires a robust system to provide back up for a City this size.
• City of Albuquerque purchased a new CAD System (computer assisted dispatch) 2 years ago.
• All 911 Answering Systems do not need to be located in the same room or same building. In fact they probably should not be. Let the professionals make these decisions; not the politicians.
• The highest obligation of public officials is to provide Public Safety.
• Commissioner Brasher posed question: Why and how do they (County and City) require and obtain equipment that is not compatible with each other? Two reports have been prepared. The State of New Mexico has said only one PSAP would be provided for any community except Albuquerque, which can have two PSAPs. When CAD system gets in let’s make sure it talks to the County.
• Roger Mickelson Comment: We need to plan for Peaks and Redundancy; for the Perfect Storm. He plans to attend the next Albuquerque/Bernalillo County Government Commission meeting, where this discussion continues.
• Road Closures on I-40 – Commissioner Brasher states he continues to meet about this issue. Commissioners have been directed to solve this problem.

Next meeting is scheduled for September 3rd.

Motion to adjourn…
Roger Hartman moved to adjourn the meeting at 9:25 P.M.; seconded by Ernest Christman; and passed.