Four Hills Village Homeowners’ Association
July 2, 2009 Board of Directors’ Meeting
Patricia Hollis Zmuda, Secretary
The meeting was called to order at 7:08 P.M.
- Guests: Resident – Dan Christman, Janet Hajek, Marilou Cochran, Carole Camacho, and Jim Cochran
Board Members: Joe Zmuda, Roger Hartman, Pat Hollis Zmuda, Deborah Barnes-Mattie, Ray Rieker, Ernest Christman, Roger Mickelson Diane Hajek, Bob Hajek, Bradley Gundlach were present.
Habiba Akhil and Geneiva Meeker were absent.
UNFINISHED BUSINESS
President (Joe Zmuda)
Vice President (Roger Hartman)
Secretary (Pat Hollis Zmuda)
- Are there any changes to the Minutes of June 4, 2009?
A motion to approve the minutes of June 4, 2009 was made by Roger Hartman; seconded by Bob Hajek; and passed unanimously.
Treasurer (Deborah Barnes-Mattie)
Security, Air Flights and Roads (Ray Rieker)
Architectural Control (Ernest Christman)
Covenants (Geneiva Meeker)
Membership (Diane Hajek))
Planning and Development (Roger Mickelson)
Parks and Open Space (Bob Hajek)
Publications (Brad Gundlach)
Public Relations and Real Estate (Habiba Akhil)
NEW BUSINESS
President (Joe Zmuda)
- The President suggested including the Annual Yard Sale in the duties of Real Estate and Public Relations. Discussion ensued as to better ways to organize and coordinate the Yard Sale. It was requested that Pat Hollis Zmuda write up a list of things that she has done to organize and coordinate the Annual Yard Sale, to be reviewed by the Board.
Roger Mickelson made a motion to amend the Standing Rules by adding “Plan and coordinate the Annual Community –wide Garage Sale” to the responsibilities of the Real Estate and Public Relations Director; seconded by Deborah Barnes-Mattie; and passed.
A motion was made by Deborah Barnes-Mattie to present Pat Hollis Zmuda a gift certificate for dinner in appreciation for her service and efforts organizing and coordinating past yard sales; seconded by Roger Hartman; and passed.
- Plans for 2010 election – Information on candidates and election must be presented in the Fall Chronicle. Reference the By-Laws for responsibilities of Officers and Directors. Also it would be a good idea to review Standing Rules and last year’s Fall Chronicle. Also needed is a Nominating Committee for candidates for 2010 election. Last year’s Nominating Committee consisted of Carlton Canaday, Warren Rowe and Bob Mattison.
- Additionally, we need to clarify in the Fall Chronicle the membership rules for voting and participation in the Annual Membership Meeting. Some feel the By-Laws seem nebulous and somewhat unclear.
- Agreed: Vote cut-off should be January 3, 2010 and should be made clear on Ballot and in Chronicle.
- Agreed: Date for next year’s Annual Meeting should be January 16, 2010.
Vice President (Roger Hartman)
- The issue with the tree in the Reserve Area persists. Roger will send letter to folks about the tree tomorrow.
Secretary (Pat Hollis Zmuda)
- The Annual Yard Sale was a success this year with over 85 registered participants; plus a number of others who were late to call or chose not to register.
Treasurer (Deborah Barnes-Mattie)
- May I have a motion to accept the Treasurer’s Report?
A motion to accept the June monthly Treasurer’s report was made by Roger Mickelson; seconded by Brad Gundlach; and passed unanimously.
Security, Air Flights and Roads (Ray Rieker)
- There are still problems with Qwest trucks unnecessarily parking in the roadways. Ray is having problems contacting a person in Albuquerque. Suggested resident contact APD if traffic is being blocked.
- There is a large car theft effort in Albuquerque now. Ford F-150s are the ‘hot’ item to steal. Councilor Cadigan has an initiative and campaign in progress on the West Side advising folks to keep their garage doors closed.
- Councilor Cadigan is also spearheading a West Side joint land use study.
- Noted: No ‘trips’ for traffic control lights and turns were installed with the re-paving at Four Hills Road, Tramway, I-40 and Old 66. Trip wires need to be re-installed. Is N.M. DOT responsible?
Architectural Control (Ernest Christman)
- Questions about carport and fence erected without permit –seems no enforcement of code. What are rules about setbacks and fire code, especially this location?
Covenants (Geneiva Meeker) Absent
Membership (Diane Hajek)
- Membership has 160 additional members, making a total of 373 members to date. This is a great improvement but leaves us 107 members short of last year’s membership.
- Do we have a current membership list? Diane will forward updated list to Dan Christman and Brad Gundlach when corrections are complete.
- Chronicle should be mailed by Monday.
- Letter in reply to the Parlapiano letter (addressed to membership) will be written by Roger Hartman.
- In order to “go green” and expedite news we will request active members and non-active members to supply their email addresses. Joe Zmuda will work out the verbiage for Dan Christman.
Planning and Development (Roger Mickelson)
- County sponsored cleanup using inmates – Need suggested locations of empty lots and roadways for clean up. They will have special authority to clean even public right of ways. Call Roger Mickelson on this. Roger Hartman will check out problem addresses and call Roger Mickelson. (Roger Mickelson spoke to Zoning Code Manager at Zoning Code Meeting.
Parks and Open Space (Bob Hajek)
- Redesign of Y – Isaac Padilla has indicated this could take a bit of time.
Publications (Brad Gundlach)
- A Number of issues caused the Summer Chronicle to be late.
- To date no checks/payments have been received from advertisers. Invoices must be sent out to the unpaid accounts. Agreed: In the future ads will be collected for in advance.
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Deadlines to be established:
- Our target date for 2009 Directory is August 1st; target date for 2010 Directory will be March 31st.
- Membership application will be modified stating dues must be received by February 1st in order for resident to appear as member in Directory.
- Joe Zmuda will write the article for the above to appear in the September Chronicle.
- Valid Voting – 2010 membership dues must be received by 1/03/2010. This notice needs to appear in the Chronicle more than once.
- Status of Directory Publication – Intend to have it ready by the end of July. The map needs a bit of clean-up. Advertisements need to be decided on and money collected. Members names appear in bold and non-members names appear in plain text.
- Diane and Brad are in sync and working together on the Directory.
Real Estate (Habiba Akhil) Absent
Joe Zmuda and the BoD thanked Roger Mickelson for all the work he has done on Installment 21. Applause for a job that wouldn’t have been done without him!
Next meeting is scheduled for August 6, 2009
Ernest Christman moved to adjourn the meeting at 8:50 P.M.; seconded by Roger Mickelson; and passed.
Respectfully Submitted,
Patricia Hollis Zmuda