FHVHA May 7th Board Meeting Minutes

Four Hills Village Homeowners’ Association
May 7, 2009 Board of Directors’ Meeting
Patricia Hollis Zmuda, Secretary

The meeting was called to order at 7:06 P.M.

Introduction of Guest(s): Derek Gonzales, Presenter for the City Solid Waste Dept. Derek spoke and showed a slide presentation on the new Solid Waste Program Mayor Chavez hopes to initiate. This new program will encourage new, smaller trash containers. The program is probably 2 years out at this time. Please call the City and make comments and suggestions. Call 761-8334 to reach Derek Gonzales and/or his supervisor, (Jill Holbert).

We will continue to be charged for the waste bins on our water bill; approximately $13/month for large bin and $10/month for smaller bin (48 gal.). Waste pick-up is still expected to be weekly. There will be an electronic chip in your bin to weigh your recycles. It was noted that the current recycle program is barely self-sustaining.

Some objections were brought up by the audience. Some felt they had already paid for the large bins. Most agreed we need the larger bins for green/yard waste. It was suggested that those residents objecting or viewing these changes unfair make a direct call to our representatives in the City and State.

Michael Brasher, Bernalillo County Commissioner and Jorja Brasher - Commissioner Brasher spoke concerning road closures through Tijeras Canyon. During the most recent traffic closure issue it became clear there are still problems, there are issues of who does what; and not all the right people have keys. An agreement has been signed with the State Fairgrounds for parking vehicles during these types of emergencies. Plans are for eastbound traffic to have two ‘turn arounds’. ‘Turn arounds’ are also a matter for public safety concern. The system will be tested. It is clear there is a need for early warning from quite some distance, for true effectiveness.

Commissioner Brasher also spoke regarding illegal dumping in Tijeras Arroyo. He noted County or City cannot go on private property.

Transportation tax – The Commissioner is concerned about tax increases and rate increases. Many will start July 1st. Analysis is needed on the continuation of transportation tax. There is a need to fix roads, but we should find the money first.

The Commissioner brought up the question: City, County and State, Where are they in case of emergencies? Also, there are obvious budget and money issues in the City and County.

Guest: Residents - Warren Rowe, Carlton Canaday, Duane & Vickie Garrison, Carol Alfs, Jane Harrison, Marilou Cochran, Carole Camacho, Karl Moedl, Joan Moedl, Barbara Kaplan, Jan DeMay, Kathy, Henning, Jack Henning, and Dan Christman

Board Members Present: Joe Zmuda, Roger Hartman, Pat Hollis Zmuda, Deborah Barnes-Mattie, Ray Rieker, Habiba Akhil, Ernest Christman, Geneiva Meeker, Roger Mickelson, Diane Hajek, Bob Hajek, Bradley Gundlach

No Board Members Were Absent.

UNFINISHED BUSINESS brought to order at 7:54 P.M.

President (Joe Zmuda)

The D & O Insurance has been purchased at a cost $200 less than last year.
Tramway & Central re-paving a reality – Joe Zmuda brought up this issue 1 ½ years ago. One problem was the jurisdiction that turned out to be the State. R.J. Berry did a fine job putting together legislature and got the needed funds. Also commended is the State Highway Dept. for working at night to get the job done.
Recently City Councilman Don Harris invited only the JTH and FHNA Leadership to be present and comment at a media press release concerning JTH and access to Four Hills at the Tijeras Arroyo. Four Hills was not invited or notified. Reason? Since neither City Councilman Harris nor his assistant Isaac Padilla was present, Joe will need to send them an email.

Vice President (Roger Hartman)

Everyone thanked Roger Hartman with a round of applause for filling in as Secretary.

Secretary (Pat Hollis Zmuda)

Board minutes for meeting of April 2, 2009 have been previously accepted via email vote; May we have a formal vote at this time?

A motion to approve the minutes of the April 2, 2009 Board meeting was made by Roger Mickelson; seconded by Geneiva Meeker; and passed unanimously.

A motion to approve the minutes of the Special Membership Meeting held April 2, 2009 was made by Roger Mickelson; seconded by Deborah Barnes-Mattie; and passed unanimously.

Joe Zmuda reported that Geneiva had spoken with the attorney as directed at the last meeting and that the attorney saw no legal reason to prohibit the continuance of the neighborhood yard sale. The Association is not liable.
Status of the 2009 FHVHA Yard Sale: Jan DeMay and Pat Hollis Zmuda - There was a discussion of the status of FHVHA 2009 Yard Sale. It was agreed the cut off date for registration would be May 29, 2009. A statement was given to Dan Christman to be published on the FHVHA Web Site. Bob Hajek will be putting up the sign about the yard sale at the entrance to Four Hills.

Treasurer (Deborah Barnes-Mattie)

Deborah presented a Monthly (April, 2009) Treasurer’s report and a 1st Quarterly Treasurer’s report.

Roger Mickelson made a motion to accept the April monthly Treasurer’s Report; seconded by Roger Hartman; and passed unanimously.

Roger Mickelson moved to accept the 1st Quarterly Treasurer’s Report; seconded by Ernest Christman; and passed unanimously.

Deborah reported there have been 7 new members enrolled. She estimates the membership number stands in the low 200’s.
Status of refund checks to Membership (Pat Hollis Zmuda and Deborah Barnes-Mattie) - These refunds are almost finished. It is estimated they will be complete by the end of May.
Should we have a limit on amount allowed for one signature, as in the past, or continue with one signature with no limit? Discussion.

Geneiva Meeker moved to designate 3 signatories (that is, with the authorization to sign a check); those being: Vice President, Treasurer and Secretary; seconded by Ernest Christman; and passed unanimously.

Roger Hartman moved to require 2 approved signatures out of the approved signatories on checks exceeding $500.00; seconded by Bob Hajek; and passed.

It was agreed (after discussion) that we will use reimbursement forms for payments. (Pat Hollis Zmuda said she would send samples to the BoD).

Security, Air Flights and Roads (Ray Rieker)

None

Architectural Control (Ernest Christman)

None

Covenants (Geneiva Meeker)

None

Membership (Diane Hajek)

Status of membership mailing and drive - Membership letter has not been sent out. Jan DeMay has a complete list of Four Hills residents. She will forward to Diane. Board members advised that Express and High Desert are recommended printers for print, fold and mail jobs.
Status of sorting out accuracy of membership names and numbers. Members claim to have paid membership and are not receiving email or mailings. We continue to be unsure of a firm number for membership. Communication and coordination are necessary among Board Members. Discussion, no resolution.

Planning and Development (Roger Mickelson)

Status of NE FHV Installment #21 Development – Saga continues; developers and developers’ agent devised plan reducing project from 11 lots to 5 lots. Ponding, sewage and water supply is up to each individual purchaser. The new focus is the turn around with objections from residents in the area. DRB Hearing is deferred until May 20, 2009. Noted by BoD: Thank you to Roger Mickelson who has participated and provided much positive input. Open

Parks and Open Space (Bob Hajek)

Update on the status of the redesigned Y intersection at Four Hills Road. The City has 2-3 approvals. The City has approval from two neighbors and a maybe on one. Looks like concurrence is imminent on this issue. Open

Public Relations and Real Estate (Habiba Akhil)

None

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