Four Hills Village Homeowners’ Association
March 5, 2009 Board of Directors’ Meeting
Ruth Christman, Secretary

The meeting was called to order at 7:00pm

Guests: Dan Christman, Jan DeMay, Marilou Cochran, Carole Camacho, Pat Hollis Zmuda, Jim Alsup, Barbara Hartman, all Four Hills residents, and Aaron Jones (International Protective Services), County Commissioner Michael Brasher and his staff assistant Robert Doucette, Councilor Don Harris and his staff assistant Isaac Padilla.

Board Members: Joe Zmuda, Ruth Christman, Debra Barnes-Mattie, Ernest Christman, Geneiva Meeker, Bob Hajek, Roger Hartman, Diane Hajek, Roger Mickelson, Bradley Gundlach, Habiba Akhil, and Ray Rieker were present.

UNFINISHED BUSINESS

President (Joe Zmuda)

• A motion to approve the minutes of the February 5, 2009 board meeting was made, seconded, and passed.
• The President gave a history of the increase of dues to $50.00 that was approved by the membership at a Special Membership Meeting in May 2007. He also detailed difficulty in spending the $25.00 increase for Security despite the work of a designated committee.
• Between February 19th and February 20th a motion had been made and passed by the Board via e-mail to approve a special membership meeting on April 2nd at 7pm for the purpose of voting on proposed changes to the Bylaws to lower the dues retroactively to $25.00 for 2009 and allow mail votes by e-mail. The vote was 9 in favor and 3 opposed. The e-mail approval of this motion was necessary in order to meet a deadline to put an announcement in the spring edition of the Chronicle.
• A motion was made and passed at this meeting to approve the special membership meeting on April 2 to propose bylaw changes to lower the annual dues to $25.00 and to change the voting process to allow for electronic voting by the membership in addition to mail-in ballots.

NEW BUSINESS

President (Joe Zmuda)

• The President introduced Jim Alsup as a guest speaker on the subject of the Tijeras Canyon project.
• Jim Alsup passed out copies of a map of Tijeras Canyon from Sandia Science and Technology Park to the area of potential open space acquisition on County land. He gave a brief history of the arroyo and the challenges of preserving the natural beauty and wildlife of the area. The Trust for Public Land is working to preserve 60 acres of County owned land. There is a problem of multiple ownership and areas difficult to control.
• Councilor Harris pointed out that the Council will vote on a Resolution to earmark $400,000 of Open Space dedicated Bond money for Open Space in Tijeras Canyon.
• Councilor Harris emphasized that the city can only control the land it owns and the purchase of private land would extend that control, in particular in area of Hideaway Lane projected development. Land has been acquired by the city in other areas of the Canyon.
• Robert Doucette, staff assistant to Michael Brasher, reported that there have been four major cleanups on county land in the Tijeras Canyon. Private property owners in the county area are given 60 days to clean up trash before the property is red tagged and the county removes trash from the property. He gave two numbers to contact him: 468-7212 and cell 818-1275
• The President agreed to write a letter regarding Open Space in Tijeras Canyon.

Vice President (Roger Hartman)

• The Vice President said that he will take photographs of the existing park west of Rachel Street (just south of Wenonah) and bring to the next Board meeting. He was advised that this area is not considered a safe area because of homeless people and vagrants who live in the Tijeras Arroyo and are attracted to the homes adjacent to the park. Roger commented that the same people would likely be attracted to a park in Four Hills, as Aaron Jones has told us before.

Secretary (Ruth Christman)

• The Secretary reiterated that she is resigning from the Board.
• A motion was made, seconded, and passed to thank the secretary for her service.
• The Vice President stated that he will take the minutes at the April 2 meeting.

Treasurer (Deborah Barnes-Mattie)

• A motion to accept the treasurer’s report was made, seconded and passed.
• The Secretary mentioned that a Thank You should be sent to the CPA for auditing the Treasurer’s records.
• A motion was made, seconded, and passed to send the CPA a $50 gift certificate and note of appreciation.

Staff Assistant to Don Harris (Isaac Padilla)

• Isaac Padilla gave copies of a resolution to be presented to the City Council on March 16 imposing a moratorium on additional access to Four Hills until the completion of the east gateway sector development plan.
• The Board deferred a motion on the Resolution requesting more clarification. Isaac Padilla agreed to e-mail a map, and the Board will make a decision on the basis of the map, the draft resolution, and other information relevant to preserving a single improved roadway access to Four Hills Village.
• There was also a need to clarify the use of Four Hills Road for any new development in the area. Isaac Padilla stated that this would bar any direct route through Four Hills Village and maintain the single access.
• The question of why all of a sudden has this resolution been proposed was answered that it was now to get it into the Sector Plan.

County Commissioner (Michael Brasher)

• Michael Brasher warned that with all agencies raising taxes even by small increments, it will add up to a big tax increase.
• He stated the need for a more judicious trial system in the courts to avoid long incarcerations before trial.

Planning and Development (Roger Mickelson)

• Roger Mickelson reported on the Rapid Ride on Central and the question of where it begins and ends as well as related parking. It requires adequate planning which does not block streets.
• Roger Mickelson reported that consultants are doing a draft Sector Development Plan for which should be available at the end of May. He stated a need to keep on top of this because it still shows only two through lanes each way on Central.
• Roger Mickelson reported the Council vote on extending the quarter cent Transportation Infrastructure Tax has been deferred to March 6.
• Roger Mickelson reported that the Form Based Zones (Land Use, Planning, and Zoning committee March 18) 0-08-58 is a solution waiting for a problem and Roger Mickelson recommends a do not pass position from the Board. A motion was made, seconded, and passed to oppose this plan.

Publications (Bradley Gundlach)

• The President and the Publications Director agreed to two pages of ads per Chronicle. This is to be set by issue beginning with $200 per each page. It is to be on a first come, first served basis with no selection by advertisers of the location of the ad.

Membership (Diane Hajek)

• The Membership Director has difficulty with records of 2009 members. The treasurer assisted in giving her copies of the checks that the 2009 members had sent in for the purpose of paying their dues.

Architectural Control (Ernest Christman)

• Response to inquiries but nothing else to report.

Covenants (Geneiva Meeker)

• The Covenants Director reported the removal of all kinds of trash from a property. She reported that one Pod will be removed within 45 days and action to remove a second Pod has been turned over to the city.

Security, Air Flights, and Roads (Ray Rieker)

• Ray Rieker reported a Kirkland Air Force Base dispute over land East of Four Hills.

Parks and Open Space (Bob Hajek)

• Needs an estimate for a sign for the April 2nd special membership meeting.
• A motion was made, seconded, and passed to have Bob Hajek and Joe Zmuda design the sign for the April 2nd special membership meeting.
• The President stated a need for definition of work needed to maintain medians, estimates of cost, and a question to the city regarding their responsibility to maintain medians.

Real Estate and Public Relations (Habiba Akhil)

• The Real Estate Director reported that prices have dropped on houses in Four Hills Village.
• The median price of a house here at present is $122 a square foot, with a low of $59 a square foot.

The next meeting is scheduled for Thursday, April 2, 2009.
A motion to adjourn the meeting was made, seconded, and passed at 9:37pm.