Four Hills Village Homeowners’ Association
August 7, 2008 Board of Directors’ Meeting
Ruth Christman, Secretary

The meeting was called to order at 7:09pm

Guests: Marilou Cochran, Ray Rieker, Diane Hajek, Janet Hajek, Carole Comacho, Dan Christman, Warren Rowe, Shannon Rowe, Dan Rowe, Brian O’Connell, all Four Hills residents, plus Isaac Padilla, Assistant to Councilman Don Harris, Scott Gates, Manager of the Four Hills Country Club, Christina Sandoval, Senior Planner of Park Design Division, and Jay Hart, Director of Parks and Recreation.

Board Members: Herb Wright, Joe Zmuda, Ruth Christman, Deborah Barnes-Mattie, Ernest Christman, Geneiva Meeker, Bob Hajek, Jan DeMay, Steve Tenorio, and Roger Hartman were present.

Absent: Tim Gallegos.

MEETING

Special Business

• The resignation of Aaron Bettison was read by the Secretary.
• The board interviewed Roger Hartman.
• The board voted to approve Roger Hartman as the new Security, Air Flights, and Roads director.

Treasurer (Deborah Barnes-Mattie)

• The monthly treasurer’s report was distributed to the Board members.
• The Treasurer introduced Scott Gates, manager of the Four Hills Country Club.
• Mr. Gates described the land available for a park. It is 2+ acres which has the Club water well and is not a part of the contiguous Country Club land. A new well will need to be drilled, following geological studies, within the 154 acres of the Country Club. It will cost about $300,000 to dig a new well. The 2+ acres can then be donated for a park.
• Mr. Jay Hart, Director of City Parks and Recreation, was introduced. He is just learning about what is needed park-wise and is in charge of city parks.
• Ms. Christina Sandoval described the steps needed in developing a park, beginning with funding. Thereafter followed a discussion on various possibilities of funding.
• The Vice President questioned whether Parks and Recreation would do a survey of the entire neighborhood.
• The reply of both representatives of Parks and Recreation was that they do not do surveys.
• Isaac Padilla stated that a survey could be arranged through another City department and funded by the Council. He stressed that the Mayor should know about this.
• The Security Director stressed that a survey needs an understandable map for the community which specifics the location, shape, and size of the park.
• The Vice President stressed that ours is a unique community with a major concern to keep crime down. The citizens need enough information about the proposed park to make an informed decision.
• The Treasurer agreed that an informed, unbiased survey is essential. She emphasized that the Board is not taking a position and definitely not sponsoring the creation of a park. That is for the community as a whole to decide.
• Following more discussion, the Vice President summed up by stating that the location offered by the Country Club is the only practical land available.
• The President stated that it is now in Isaac Padilla’s hands to have a survey conducted.
• A motion to accept the treasurer’s report was made, seconded and passed.

President (Herb Wright)

• The President has not heard back from Jim Grout on recommendations to change the Attorney for the association.
• The President investigated the open area on Rio Arriba and reported that a grated, drainage ditch across the road was installed to solve road erosion problems in Juan Tabo Hills.
• The President reported that the Mayor advised him and Ed Barsis at their meeting to solve their own differences. The President insisted that he wants to resort to mediation to settle differences with the Neighborhood Association. The Vice President asked what issues were to be mediated. No specifics were offered. The Board voted to agree in principle to pursue mediation through the Community Mediation Program.

Vice President (Joe Zmuda)

• The Vice President questioned who has control of the three gates into Juan Tabo Hills, including the keys to the gates.
• The Vice President would like to get volunteers who live adjacent to the emergency gates to Juan Tabo Hills to report problems.
• The Vice President gave the Board members a proposed Chronicle article that challenged the leadership of the Neighborhood Association to submit candidates in our upcoming Board election. Given that the Presidents of both Associations have expressed their desire to have only one organization by the end of the year, this approach would resolve the problem immediately. The President rejected this approach as “too confrontational” with no chance of success.
• The Vice President withdrew his two additional items from discussion.

Secretary (Ruth Christman)

• A motion to approve the minutes of the July 3, 2008 board meeting was made, seconded, and passed.
• The secretary requested that a new board position be created, Director of Publications, the responsibilities including collecting articles and supervising the printing and distribution of the Chronicle. This directorship will be included in the offices to be filled in the next election. A detailed description of the position will be distributed to the Board before being placed in the Standing Rules.
• A motion to create a Publications Director was made, seconded and passed.
• The secretary announced that the following have agreed to comprise the three-person nominating committee for candidates for the 2009 Board: Warren Rowe, Carlton Canaday, and Robert Mattison.
• The Board gave its approval to these volunteers.
• The secretary reported that the September Chronicle will include an article requesting candidates for the 2009 Board. The article will include the duties and responsibilities of each position. The ballot will be printed in the December issue of the Chronicle.

Security, Air Flights, and Roads (Roger Hartman)

• Roger Hartman will encourage vigilance at Juan Tabo Hills entrances and resident co-operation.
• Roger Hartman contacted the developer, Vincent Pizzonia and found him very co-operative. Results were immediate and a berm was put in place at the end of Rio Arriba to block traffic.

Architectural Control (Ernest Christman)

• There are four approvals to report, which were confirmed by the Board:
  • Installation of a Tuff Shed on Speakman
  • Installation of a Tuff Shed on Warm Sands
  • Construction of a new house on Hideaway Lane
  • Enclosing an existing patio on Warm Sands

Covenants (Geneiva Meeker)

• Geneiva Meeker reported on activity such as getting unlicensed parked vehicles red-tagged, and notifying offenders concerning mobile home parking in driveways. All of the driveway-offending vehicles were moved.

Membership (Tim Gallegos) Absent.

• Ruth Christman reported on the current membership, and that the Directory has been sent out.

Planning and Development (Steve Tenorio)

• Steve Tenorio reported that his records go back to 1970. In examining documents pertaining to agreements between Four Hills Village and Juan Tabo Hills, he found that the agreement calls for the three potential entrances to be blocked by a crash gate to allow only emergency vehicle access.

Parks and Open Space (Bob Hajek)

• He reported on Roger Mickelson’s report on the preservation of property between Manzano Open Space and old Route 66.
• Geneiva reported that the Albuquerque Metropolitan Arroyo Flood Control Authority is placing the Tijeras Canyon Arroyo in a 500 year flood plain. They will have a formal study and declaration out shortly which I will obtain copies of for our files.

Public Relations and Real Estate (Jan DeMay)

• 70 houses are for sale, 6 pending, and 35 sold, averaging $137.50/sq.ft.
• Jan DeMay wants a sign in the median for an October 4th gourmet-group dinner at her house. This was approved.
• The Vice President commented on the Secretary’s report of trash cans being installed at shopping-cart return areas at Smith’s, and on the clean up at the lot across the street.

The next meeting is scheduled for Thursday, September 4, 2008.
A motion to adjourn the meeting was made, seconded, and passed at 9:06pm.